Open day
“They are in Building 4 today. I can send you the campus map.”
All use cases
Universities
Admissions, faculties, and open-day questions
“Where can I speak with the engineering faculty?” should get today’s location, not a personal academic number.
Put a RoomLnk code on the open-day map, the faculty desk, or the student service point. Visitors join in the browser. Student records and emergencies stay on university systems.
On campus
Route the question to the desk that can answer it
Open days, admissions, and department stands create the same practical questions: where to go, who is here today, and what the next public step is.
RoomLnk can answer from current campus information. Results, fees, visas, and student records need the authorised system and an identity check.
Campus conversations
Questions a visitor can ask in public
Use today’s map. Send specialised academic or enrolment questions to authorised staff.
Admissions
Published dates and where to ask, not an application decision.
Faculty desks
Each stand can have a room for that department.
Student services
Where to go for a general enquiry.
International visitors
Translate a campus question and keep the original.
The stand team
Staff covering that desk share the room.
Building 4
The open-day card is today’s location
The visitor scans and asks for engineering. The stand replies with Building 4 and can send the map in the room.
Do not discuss results, fees, or a student’s file until identity is verified in the university system.
How it works
From the campus map to the right desk
Code the stand
Open days, faculties, libraries, and service points.
The visitor scans
A private room opens in the browser.
They ask where to go
Or which published process applies.
The desk replies
From current campus information.
Hand records elsewhere
Results, fees, and applications use university systems.
Close the event room
Expire open-day rooms when the day ends.
Relevant RoomLnk features
Campus help without personal academic numbers
Each faculty or service point can have its own room.
- QR codes on maps and desks.
- Private visitor chat.
- Files such as a campus map.
- Translation.
- Team access for the stand.
- Event rooms that expire.
Do not discuss student records, results, or fees in a general RoomLnk room, and do not use it as the campus emergency line.
Campus rooms3 active
EngineeringWhere is the faculty today?
AdmissionsWhere do applications questions go?
LibraryWhich entrance is open?
Private business channelPublished campus information only
Where to place the code
Put the room on the stand visitors are looking for
Open-day mapsWhere a faculty is today
Faculty desksQuestions for that department
Admissions stallsThe public next step
LibrariesHours and entrances
Student service pointsWhich desk to join
Lab open daysSafety briefing location, not access credentials
Name the desk
Example room names
Use the faculty or the event. Do not put a student number in the title.
- Open day - engineering
- Admissions stall
- Library entrance
- Student services
- Building 4 enquiries
- Campus map help
Student records
A campus room is not the student file
Route visas, enrolment decisions, results, fees, and research questions to authorised staff.
Verify identity before discussing a student’s record. Emergencies, security, and wellbeing use their published pathways.
Questions and answers
University messaging with RoomLnk
Can an open day have a code for each faculty?
Yes. The stand card opens a room for that desk.
Do visitors need an app?
No. They scan the map or the desk card in a browser.
Can staff give directions in the chat?
Yes, from the current campus information.
Can the room include results or fees?
No. Those need the university system and an identity check.
Can a map be sent in the room?
Yes. Files can be shared in the same conversation.
Is this the campus emergency contact?
No. Security and wellbeing stay on their published pathways.
Create your RoomLnk