Speakers, exhibitors, and attendees need a thread for this talk or this stand. A permanent group chat outlives the conference and mixes unrelated people.
RoomLnk can be a session room, a speaker follow-up, or an exhibitor room. Safety, harassment, and program-wide alerts stay on the official event channels.
Conference conversations
What the session room is for
Tell speakers what will be shared, and when unanswered questions will be closed.
Speaker Q&A
“Yes. We will post the references in this room after the Q&A.”
Networking follow-up
A private room when a public thread is the wrong place.
Exhibitor stands
Questions for that booth, expired when the hall closes.
Shared materials
Links and files the speaker has agreed to post.
International attendees
Translate a question and keep the original.
A room with an end
Close it when the session or the conference is over.
This session
The program code is the Q&A room
The attendee scans and asks for the research links. The chair replies that they will be posted in this room after the Q&A.
Say what will not be shared. Attendee details are not passed on unless the event has said so.
How it works
From the slide to a moderated room
01
Print the session code
Programs, slides, badges, and stands.
02
The attendee scans
The room opens in the browser.
03
They ask the question
Or request the materials from the talk.
04
The chair or speaker replies
On the timing you agreed.
05
Post only approved materials
Respect copyright and the event policy.
06
Expire the room
When the session or the conference ends.
Relevant RoomLnk features
Session follow-up without a permanent group
Each talk or stand can have its own temporary room.
QR codes on programs and slides.
Private attendee chat.
Files the speaker chooses to share.
Translation.
Team access for chairs and exhibitors.
Rooms that expire.
Do not use a session room as the conference safety or harassment channel. Publish those contacts separately.
Session rooms3 active
Research Q&AWill the links be shared?
Stand 8Can we follow up after the talk?
Badge helpWhere is the next session?
Private business channelThe session stays attached to the question
Where to place the code
Put the room on the program people are holding
ProgramsSession Q&A
Speaker slidesA code on the closing slide
BadgesHelp for that attendee
Exhibitor standsFollow-up for that booth
Networking desksA private introduction
Info deskWayfinding, separate from safety alerts
Name the session
Example room names
Use the session or the stand. Do not publish an attendee list as the title.
Session 3 - Q&A
Research links
Stand 8 follow-up
Speaker materials
Networking desk
Info desk - wayfinding
Moderation
Agree what the room will and will not do
Set expectations for moderation, response time, and which materials may be shared after the session.
Keep safety announcements, accessibility emergencies, harassment reports, and urgent venue issues on the official event channels.
Questions and answers
Conference messaging with RoomLnk
Can each session have a Q&A room?
Yes. A code on the program or the closing slide opens that room.
Do attendees need an app?
No. They scan and join in the browser.
Can speakers post links afterwards?
Yes, if the event and the speaker have agreed those materials can be shared.
Does the room share attendee details with exhibitors?
Only if the event has said that it will. Say that beside the code.
When does the room close?
When you set it to expire, typically at the end of the session or the conference.
Is this the safety line?
No. Safety and harassment reports use the official event channels.
